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The Provost has set a goal for every full-time faculty at the University to have started their Faculty Portfolio by the end of this spring term!  This post is designed to orient you to the idea and then guide you through what is involved to get started. Opening a profile is as quick as you might expect on any website. The beauty is that once a few pieces of your basic information have been entered (name, email, old-email addresses) the system gets to work to pull in citations to your published work! The second time you log in, you will be asked to verify each of the citations it found by clicking a single checkbox.

Drexel is among the first universities to adopt this product from Thomson Reuters, known as "Research In View." Future linkage of the faculty portfolios to Drexel's Banner course information system will populate your teaching history, and same is true for the COEUS system with regards to past grant awards. For the foreseeable future, only the user and their Dean can view this information. At a later date, each college will have the option to make a faculty directory and their linked citations available on their college website. But for the present, this information will be used in support of annual internal reporting needs. The end result will be a summary view of your department and the University overall using a related Thomson product called InCites.

Curious about other universities using this same product? See what Ohio State says about their version:  Or search their faculty directory here:

Take a look at the following four steps to get started.

Step #1
Login here:

faculty portfolio login screen


Step #2
Verify/Edit Personal information

faculty portfolio personal info

Step #3
Click option to initiate search for your publications (an automated process). Login again 1-2 days afterwards to confirm the publications it has found as yours.

Step #4
Complete relevant Activity Categories    (OPTIONAL – determined by College)

Please get in touch if you have any further questions!


Tim Siftar

siftar at drexel dot edu

Why might you want a map? Why might you want a targeted data set that describes some facet of the United States population or business community? Many disciplines benefit from knowing how relevant markets, service populations or consituencies are distributed across a geographic area. A few reasons might be to start a new business, or launch a targeted marketing effort. Other reasons might include public health or political campaigns, planning for education, social services other public policy goal. Many researchers in sociology, history and natural resource managementa also use mapping tools, known broadly as geographic information systems. Doubtless you can think of others reasons to express data using a map.

The web-based pair of tools from the ESRI Business Analyst and its sister ESRI Community Analyst services offer a unique feature set along with excellent data sources. Both are available to the Drexel community as a result of a site license of the fully-featured desktop version of the ESRI mapping tool called "ArcGIS."

Produce a Custom Map

What follows is a series of screenshots that can guide you through the interface of the ESRI Business Analyst platform in order to accomplish: a.) choosing a variable of interest b.) selecting a geography of focus c.) producing either a map or exporting the underlying data set to Excel.

Use your DrexelOne ID/PW to access the login page here: ESRI Business Analyst

From there you will have to create your own private "ESRI Universal Account" and agree to the terms of service.

1.) When you first log into BA, choose the "Research Market" tab.


2.) Note that you get a blank map. I recommend that you zoom into your area of interest at this point, using the magnifying glass on the left hand menu (though this step can be done later as well.)

3.) Now click the menu option that is highlighted below "Create Color-Coded Map."

4.) Click on the "Choose Variables" button that appears, and observe the categories that drop down.

5.) Floating over the "All Categories" option at the top of that menu will show a drop-down menu that groups the rest of the variables by category (see below).


6.) For this example, we will select the category "Consumer Spending" and then click on the "+" plus sign to reveal further variable options. Notice that alongside each data label, you may choose to have your mapped results expressed in absolute numbers "#" or as an average "Avg" or as an "Index" by highlighting the appropriate button.


7.) Once you have selected a variable and your display preference, a map will be generated, as is shown below. Observe how on the legend you can switch your display preference between the three options (#, Avg, Index). Also observe how the "Geography" setting along the top ribbon is set here to "Auto Selection" which clusters results into the geographic units that display best at this zoomed level - so in this case it shows Census Tracts. You can change this to reflect other units such as State, County, Zip Code, etc.


8.) Observe (below) how the slider bar at the right hand side lets you do the same as the Geography "Auto Selection" option mentioned above, ie: clusters results into the geographic units that display best at this zoomed level. There are options on the left-hand menu (not shown) with which permit you to save the map as a PDF or take a snapshot of the screen to save as a JPG or other graphic file type.

9.) Also see below how the legend has a second tab for "Color-Coded Data." See the link for "Excel" next to the three display preference options (#, Avg, Index)? Guess what you can do with that!

10.) Clicking the "Excel..." option will open a window showing your local machine's hard drive so you may name and save a file containing the raw data from the variables you have specified for your map.


11.) Enjoy your newfound data source!

You will see other examples of how to use this and the Community Analyst tool set appearing on this blog soon.



Information overload. Embarrassment of riches. Drinking from a firehose. Whatever you call it, this can produce a paralyzing anxiety in your research process. We've all been there. Take a deep breath. Look out the window for a minute. Then I invite you to eavesdrop on the following chat session undertaken to help a student narrow their search to get good results from the mammoth "Articles & More / Summon" search tool on the front page of the Drexel Libraries website. And remember - this LIBRARY CHAT option is available from the front page of the library website, and even from within the Summon search interface (up at the top.) Help is just a click away! Available from 9AM to 10PM on school nights.

(11:56:03 AM) 26032612681382457259524266: guest contacted liaisons
(11:56:04 AM)  26032612681382457259524266: Hello, I need help with my article searches. I need articles related to the behavioral model in psychopathology. When I do my search and narrow by date, article, and peer review, I am still getting thousands of articles. I am too overwhelmed.
(11:56:07 AM) hi
(11:56:38 AM) sounds like a job for the "Subject Term" filters
(11:56:59 AM) Are you using the "Articles & More" search box on the front page of the library website?
(11:58:17 AM) You are about three clicks away from good articles if you can find that "Subject Terms/ more" option and get up the little pop-up window with all the indexing from the articles your keyword search has retrieved
(11:59:11 AM) 26032612681382457259524266: yes and I tried to narrow down. I also used the health sciences button and used the quick link to PsycINFO. But I am not getting what I need.
(12:00:34 PM) Stick to Summon/Articles & More for the moment.
(12:00:55 PM) PsycINFO is great but incurs it's own cognitive load and it sounds like you could use a break.
(12:01:37 PM) 26032612681382457259524266: and how do I get the the summon/articles and more?
(12:02:40 PM) That's the big "Articles & More" search box on the front page of the library website.
(12:02:55 PM) the default you get when you hit
(12:03:15 PM) 26032612681382457259524266: great sorry it's the one i used.
(12:05:42 PM) no sweat
(12:05:58 PM) 26032612681382457259524266: when I type psycological behavioral approach, I get 528,651 !!!
(12:06:32 PM) Yeah - those aren't perhaps the most precise starting keywords. Let me look back at your initial topic.
(12:06:48 PM) Try this:
(12:06:57 PM) "behavioral model" AND psychopathology
(12:08:08 PM) 26032612681382457259524266: using "" would minimize the amount of articles?
(12:10:15 PM) quotes here ( and on Google) force it to retrieve only items with those two words next to each other in that order. Otherwise, without quotes the smartie pants search presumes you included an AND between your terms ... and other times an OR which really makes it messy.
(12:11:09 PM) Start out with those keyword terms and you should get only a couple thousand hits, which can easily be narrowed using that "Subject Term/ more" filter.
(12:12:18 PM) 26032612681382457259524266: ok so I am down to 743 under subject terms filter do I click on article?
(12:12:20 PM) be sure to just select one subject term at a time. If you still get too many hits, do that that "Subject Term/ more" filter routine again. Each time you will get a smaller result set. This is the KEY FEATURE of this database. Otherwise, it's just a recipe for info-overload and you might as well use Google.
(12:13:43 PM) 26032612681382457259524266: I see it gave me lots of terms to include or exclude....ok getting there
(12:13:45 PM) Forget "article" ... that's about format more than subject. See that "Subject Term/ more" filter and choose some indexing term that's highly meaningful for your topic.
(12:13:56 PM) Forget the exclude. That's a time waster.
(12:14:23 PM) Just choose the BEST one subject term.
(12:17:06 PM) Even if it's one of the terms from your initial keyword search. The presence of these indexing terms (or tags) associated with the article indicate the article is *significantly* focused on that topic - not just a random keyword mention of your topic.
(12:18:37 PM) 26032612681382457259524266: much to look for a good article.
(12:18:39 PM) Choosing one subject term, reviewing the first few hits and then doing that "Subject Term/ more" filter again will let you successively refine down to just the articles that are tagged for what you need.
(12:18:47 PM) Yeah - you got it.
(12:19:12 PM) 26032612681382457259524266: Gracias!!!
(12:19:19 PM) You can always benefit from choosing the second or third checkbox in the first filter as well for "Scholarly"
(12:19:25 PM) Anytime!

A few simple steps can make all the difference in connecting search results to full text, exporting citations to RefWorks or EndNote and best of all - SAVING TIME!

It's great that GoogleScholar settings can be saved by a cookie in your browser without requiring that you sign into a personal Google/Gmail account.

Go to:

Look for the "gear" icon that says "Settings"

Google Scholar Settings Screenshot


From the "Settings/Search results" page, scroll to the bottom to choose the citation management service you use. If this is new to you, we recommend that you start out with a RefWorks account for organizing your citations and generating bibliographies automatically.

 Google Scholar Settings Screenshot Citation Management Option

Be sure to "Save" your selection. Then choose the "Library Links" menu option at the upper right of the screen.

Look up "Drexel University" and then check it as a selected option. This will permit the citations you retrieve to show links to fulltext in the Drexel Libraries collection. A second worthwhile look-up for "Worldcat" is a good idea as well. The free online worldcat collection shows links to books in the collections of most North American libraries.


Happy holidays from the iSchool! Now in its 120th year (1892-2012)

First Instagram change since acquisition by Facebook says delete your account by Jan 16th or it can sell your photos.

Do you have a favorite information technology book that the Library doesn’t currently own? How about a hot tech topic that the Library collection should develop?

After recently weeding some older editions we now have several dozen open slots in our rotating Safari E-book Collection. We welcome your help to fully utilize our allotted number of titles. Books from the following publishers constitute the bulk of what we have available to us.
•    Addison-Wesley Professional
•    Adobe Press
•    Cisco Press
•    IBM Redbooks
•    Microsoft Press
•    New Riders
•    OReilly
•    Peachpit Press
•    Prentice Hall PTR
•    Que
•    Sams
•    And more

Also - as always, please feel free to make suggestions in areas you feel are relevant to the information technology field. We will make every effort to accommodate your request!

Tim Siftar

iSchool, Education and Goodwin College Librarian

Drexel University to Open D.C. Office located at the Lafayette Tower at 801 17th Street, N.W.

New CUNY project JustPublics@365 trains profs&grads on social media to make their social-justice research more visible

Last night Drexel's ALA student chapter was proud to host two speaker's who work in libraries for the federal government. Nancy Gomez Faget and Betsy Jayasuriya were in Philly for the day to share their personal career stories with MSLIS students - and how *you too* can pursue library-related opportunities with the federal government. Here is a webcam recording of their talk.

  • Stand out advice I heard included:
    • Consider job titles that go beyond those with the word "librarian" in the title, such as content manager, taxonomist, knowledge manager, program analyst, technical information specialist, etc.
    • Keep up with the "Hack Library School" blog.
    • Federal employment "pathways" program, aka Pathways for Students and Recent Graduates
    • Presidential Management Fellows Program - fast track for recent graduates.
    • Focus on getting a foot in the door with any federal library job, then consider options for transferring within the system.
    • Every single resume must be customized - copy and paste the job requirements from the job posting into your resume so you can get past the automated screening! Otherwise you won't make the first cut.
    • Include experience that shows what you've done, a project or internship - and even better if the output of your internship is a clickable link that the employer can see on the web.
    • Demonstrate that you can apply what you have learned in library school and are prepared to cross functional boundaries!
    • Sharepoint in particular is hugely popular in the federal system.
    • If you have ideas, you will have the opportunity to take on projects that you might never have expected!
    • They are "standing up" a microtasking platform of project/practicum options that include options for virtual participation by online students.  See links below or contact them directly!

Several recommended links: @careersfedlib

I also heard that the ALA and SLA student chapters are going to work on figuring out a tour option for visiting the Pentagon Library as an example of a federal library. And there is additional talk about a Sharepoint peer-tutoring group - email DUSLA and SCALA for more information, or me at siftar at drexel dot edu.



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