• Overview/Guidelines  
• Submitting Requests/Materials for Reserve
• Contact Us  
  • Personal Copies  
  • Electronic Reserve   
  • Streaming Media
  • Fair Use Policy for Course Reserves

 

Overview/Guidelines

The reserve system supports instruction by providing access to materials needed by students for current courses. Please follow these guidelines:

• Place only materials for current and upcoming courses on reserve.
• Materials owned by the Libraries should not be kept on reserve when they are not needed, as this unnecessarily restricts circulation.
• Drexel University Libraries Fair Use Guidelines apply.

 

Submitting Requests/Materials for Reserve

For W. W. Hagerty Library and Hahnemann Library

Drexel University Libraries is currently implementing a new reserves system for Fall quarter. All Library Reserves Requests will need to be submitted through Blackboard Learn. The documents linked below give an overview of the submission process and how to library reserve materials through Blackboard Learn:

• Viewing Library Reserve Materials in Blackboard Learn
• Submitting a Library Reserves Request in 8 Easy Steps
•  Submitting an Article Request (Video)
• Submitting requests for multiple instructors
• Making material visible to students
• Fair Use FAQ
• Purchase Requests
• Making material available for future courses

For Queen Lane Library

• Reserve Request Form (printable)

 

Contact Us

If you have any questions about these new processes, please contact you Library Reserves Coordinator:

UNIVERSITY CITY
W.W. HAGERTY LIBRARY
Laura Chance
lac344@drexel.edu
215-895-6786

CENTER CITY
HAHNEMANN LIBRARY
Alison King
amk379@drexel.edu
215-762-3509

Thank you for your patience!

When placing materials on reserve, please provide complete information:

• • Use the electronic reserve forms found in Blackboard Learn.
  • Be prepared to provide full citations for requested items.
  • Review the Drexel University Libraries Fair Use Policy. In some cases faculty may be asked to complete fair use reasoning questions.

Requests can be made as soon as the instructor has access to their course shell in Blackboard Learn. It is recommended that instructors submit reserve requests at least 2 weeks before needed to ensure materials are available in time.

It is recommended that instructors supply items not in the Libraries’ collection. If an instructor is requesting that the Libraries purchase an item, please allow 4 weeks processing time.

It is helpful, and expedites the process, if instructors supply copies of articles/book chapters to be placed on reserve. In cases where this is not possible, the library will make copies of Drexel-owned material. (The latter may delay the completion of the reserve request, especially at the beginning of the term.) Title and copyright page information should be included with all article and book chapter requests.

How students access Reserve Material

Students can locate their course material by following these instructions.

• Viewing Library Reserve Materials in Blackboard Learn

Electronic Reserve materials will no longer be available via the library catalog. Reserve materials from terms prior to Fall 2012 will need to be resubmitted via Blackboard Learn. For assistance in locating prior reserve material, please contact reserve staff.

Personal copies

Please supply return information with each copy supplied. A barcode and small markings will be placed on the outside of the books and other materials. A book pocket and anti-theft tape will be placed inside the book. In spite of our best efforts at prevention, theft and damages sometimes occur. These copies may be heavily used and are subject to wear and tear. The Libraries cannot be responsible for loss or damage of personal copies.

Picking up "personal copy" items.

At the end of the term instructors will be notified via email to pick up personal copies. After two weeks the items will be placed in campus mail and sent to the campus office address. After this the Libraries are no longer responsible for your property. Personal items may be picked up at any time during the term. Due to space restrictions, items that have not circulated for at least one full term will be returned to the instructor.

Electronic Reserve

Please observe the following guidelines when submitting materials to be placed on electronic reserve:

• The Libraries recommend that faculty consider using licensed electronic resources available from the Libraries’ collection when possible.
• Libraries Reserve staff are limited to scanning one article per issue from Drexel-owned serials, per the Fair Use Policy.
• Materials submitted may be made in any of the following formats:
  • PDF. A PDF can be attached when submitting the request in Blackboard Learn. A copy of the title and copyright page should be included.
  • Paper. Instructors may supply a photocopy of the material or the original source for scanning at the Circulation Desk. A copy of the title and copyright page should be included on all photocopies. This material will only be processed after a request is made via Blackboard Learn. Copies must be clean 8 1/2 X 11 inches, of high quality, single sided, and contain no holes or staples.
  • Web based materials. Include the URL with your reserve requests.

Streaming Media

Please observe the following guidelines when submitting streaming media requests reserve:

• The Libraries must own a copy for all digitized material. If an instructor is requesting that the Libraries purchase an item, please allow 4 weeks processing time.
• Passwords will be supplied for each film. This password should only be shared with students enrolled in the course. The film will be made unavailable at the end of the term.
• The amount streamed should be reasonable and appropriate for the educational purpose, in accordance with fair use. Instructors should take into account the relevance to the teaching objective and the overall amount of material assigned for the course. When placing the request, please include details of the sections of works needed-- timings, chapter numbers, and visual cues all help.
• The digitization process can take considerable time. Please submit requests at least 2 weeks before needed to allow for processing. If this item is a purchase request, please allow 4 weeks.

Fair Use Policy for Course Reserves

Drexel University Libraries Course Reserves Fair Use Policy

Drexel University Libraries provides Course Reserves in accordance with U.S. Copyright Law. The Libraries consider each request on a case-by-case basis and look to the four factors of the Fair Use provisions for guidance. All four factors of fair use must be reviewed to determine whether fair use applies.  Some requests may not meet the definition of fair use; in those cases, the Libraries will investigate options for obtaining the required permissions and/or licenses or assist faculty in identifying alternative resources.

The Drexel University Libraries Course Reserve Fair Use Policy was developed under the guidance of Drexel University’s Office of General Counsel.  To discuss questions about this policy, please contact reserve@drexel.edu.

General Guidelines

• Materials may be placed on reserve for a course only at the request of faculty for noncommercial, educational use by students participating in the faculty member’s course.
• Materials placed on reserve must be owned by the University or the requesting faculty member.  Materials obtained via Interlibrary Loan may not be placed on reserve.
• All materials placed on reserve for a course will include a notice of copyright.
• Course reserve materials will be removed after the course ends.
• The amount of material placed on course reserve should be reasonable in relation to the total amount of material assigned for one term of a course, taking into account the nature of the course. 

If you have thoughts, concerns, or ideas related to ARES and/or the new Fair Use Policy, please contact reserve@drexel.edu, or use the ARES Feedback Form.

Books

Physical books placed on reserve do not need any form of copyright or publisher authorization unless there is a license.  

Electronic Reserves

In addition to placing physical books on reserve, Faculty may add articles and chapters from books electronically.  The Libraries recommends that faculty consider using licensed electronic resources available from the Libraries’ collection when possible.  There are no limits on how many licensed resources can be linked in our reserve system.  Alternatively, faculty can upload files into the Course Reserve system or submit photocopies for scanning at the circulation desk.  Full attribution should be provided for each work. Any photocopies submitted must include the title and copyright page information of either the book from which it was copied or the journal from which the article is found in order to be posted into course reserves.  This information is typically found on the reverse of the title page on the book or on the publication information of the journal article.  

Fair use guidelines for article and book chapter requests per term are as follows:

• Article: if the article is not available through one of the University’s licensed resources, no more than 1 article from a single issue of a periodical or journal can be posted
• Book Chapters: no more than 1 chapter from a single work with 10 or more chapters or 10% from a work with 10 chapters or fewer.  If short excerpts are taken from several chapters, the amount should be equivalent to the average chapter length of a book with 10 or more chapters or 10% from a work with 10 chapters or less. 
• If the work is factual (scientific, technical) in nature, rather than creative or expressive, it may be acceptable to place more of the work on reserve.  If there is a question regarding the amount of the copyrighted work placed on reserve during a given semester, the Head of Access Services will consult with General Counsel. 

Please note that the Libraries cannot scan an entire book or other work, nor can the Libraries post an electronic copy of an entire work that may be uploaded to Course Reserves.  The Libraries can, however, post links to full-text works that are available through Drexel University Libraries e-resources or on the internet.

Articles and Book Chapters will be made unavailable at the end of the term.  If material is used in following terms for new classes, faculty must reactivate material for a new term. 

If you have thoughts, concerns, or ideas related to ARES and/or the new Fair Use Policy, please contact reserve@drexel.edu, or use the ARES Feedback Form.

Streaming Video

Faculty at Drexel are using video and multimedia materials in their online and face-to-face courses. Only materials owned by the Libraries may be provided via the online reserves service. The Libraries will attempt to acquire requested titles that are not owned. If the material is the faculty member’s own product and the faculty member holds the copyright, the Libraries will accept a gift copy for the collection.  Faculty who are assigning video content in a course may request that the Libraries make this content available on the University’s rich media server, so that enrolled students -- either on campus or at a distance -- may view and review the required materials at any time during the term. This content is only available to enrolled students and is password protected. Students may access this content through the Libraries’ course reserve system or through the appropriate course management software.  Streaming will be made unavailable at the end of the term.  If material is used in following terms for new classes, faculty must reactivate material for a new term. 

The amount streamed should be reasonable and appropriate for the educational purpose, in accordance with fair use.   Faculty should take into account the relevance to the teaching objective and the overall amount of material assigned for the course. Please include details of the sections of works needed-- timings, chapter numbers, and visual cues all help.

Since processing takes considerable time, we ask that faculty make their requests as early as possible, using request form in Blackboard Learn.

Forms and Instructions for Reserve Request Submissions:

Requesting reserve material using Ares in Blackboard Learn

Faculty complete the Fair Use Reasoning Process questions via the Ares Course Reserves interface to articulate the pedagogical purpose and the kind and amount of content involved in the request. 

Helpful Resources:

Code of Best Practices in Fair Use for Academic and Research Libraries

http://www.arl.org/pp/ppcopyright/codefairuse/code/index.shtml

GSU Fair Use Decision Recap and Implications

http://www.arl.org/bm~doc/gsu_issuebrief_15may12.pdf

Applying Fair Use in the Development of Electronic Reserves Systems 

http://www.arl.org/pp/ppcopyright/copyresources/applying.shtml

Streaming of Films for Educational Purposes

http://www.arl.org/bm~doc/ibstreamingfilms_021810pdf.pdf