• Overview/Guidelines  
• Submitting Requests/Materials for Reserve  
  • Personal Copies  
  • Electronic Reserve   
  • Online Reserves DVD/Video Policy
• Restrictions  
• To Order a Title the Library does not Own  
• Questions? Contact Us  

 

Overview/Guidelines

The reserve system supports instruction by providing access to materials needed by students for current courses. Please follow these guidelines:

• Place only required materials for current courses on reserve (Health Sciences Libraries will also accept recommended materials as well as required readings for placement on reserve).
• Materials owned by the Libraries should not be kept on reserve when they are not needed, as this unnecessarily restricts circulation.

 

Submitting Requests/Materials for Reserve

Forms:

For Hagerty and Hahnemann Libraries

• Reserve Request and Item List (for online submission)
• Reserve Request Form, PDF format (printable)
• Reserve Request Form, Word format (printable)

For Queen Lane Library

• Reserve Request Form (printable)

When placing materials on reserve, please provide complete information:

• use the Reserve Request Form.
• completely fill out the form.
• give full citations for items not physically accompanying the form (e.g. library books to be retrieved from the shelves).

Submit your list of reserve items before the term starts.

Please request library-owned items 4 weeks before they are needed. If the item is in circulation when you request it, it may take this long to be returned. Please submit copies of personal materials at least 2 weeks before the term starts. Materials submitted by this deadline will be available when classes begin; materials submitted later will be processed as quickly as possible.

Supply copies if possible.

It is helpful and expedites the process if instructors supply copies of articles/book chapters to be placed on reserve.  In cases where this is not possible, the library will make copies of Drexel-owned material.  (The latter may delay the completion of the reserve request, especially at the beginning of the term.)  

We cannot promise prompt processing in the first 2-3 weeks of the term.

Many instructors wait until the term starts to submit their materials; a substantial backlog of work builds up quickly. You may wait as much as a week for your materials to be processed if you submit them during this period. Please do not tell your students that an item is available before you've given it to us!

Also, please do not give students course bibliographies before the needed items have been retrieved from the shelves. At least 2-3 days are needed to process requests for materials to be put on reserve.

Information for Catalog

Reserve materials may be searched in the Course Reserves module of the library catalog by the instructor's name and/or course number. It is best if materials are submitted under the name of the instructor who actually teaches the course, and not a teaching assistant's name.

 

Personal copies

Please put your name in each item. A barcode and small markings will be placed on the outside of the books and other materials. A book pocket and anti-theft tape will be placed inside the book. In spite of our best efforts at prevention, theft and mutilation sometimes occur. The Libraries cannot be responsible for loss or damage of personal copies.

Picking up "personal copy" items.

At the end of the term instructors will be notified via email to pick up personal copies. After two weeks the items will be placed in campus mail and sent to the campus office address. After this the Libraries are no longer responsible for your property. (Of course, personal items may be picked up at any time during the term.)

Please Reuse Copies

For vertical file articles and personal copy books, please use the same copies you've supplied in the past if the item has a barcode on it. This will speed up processing! For homework solutions, class notes, etc. (things in binders), please reuse the old binders if they have barcodes on them. Please do this even if you update the notes or solutions, as long as the generic title of the item is the same (e.g. "Homework Solutions for MEM 235"). Of course, a new copy will be supplied if the old one is in bad shape.

 

Electronic Reserve

Please observe the following guidelines when submitting materials to be placed on electronic reserve:

• Begin the process early; submit your materials at least three weeks before they are needed. A maximum of 30 items may be submitted for electronic reserve for any single course. Follow these steps:
  1. Complete the Reserve Request Form [HTML] or Reserve Request Form and Item List Form [PDF], or pick up paper copy at the Reserve Desk. A Reserve Request Form (HTML, PDF, or paper) must be submitted with all reserve requests.
  2. Include with the Request Form all paper copies of documents to be placed on reserve, and lists of URLs that are to be linked from the Electronic Reserve system. Materials may be submitted either in person at the appropriate Reserve or Circulation Desks or via e-mail attachments.
• Materials submitted may be made in any of the following formats:
  • PDF. Documents may be submitted as e-mail attachments sent to the reserve staff (reserve@drexel.edu ).
  • Paper. Copies must be clean 8 1/2 X 11 inches, of high quality, single sided, and contain no holes or staples.
  • ASCII or .txt files. Submit items in these formats via e-mail attachments.
  • Web based materials. Include the URL with your reserve requests.

Online Reserves DVD/Video Policy, June 2008

Drexel University Libraries are committed to compliance with copyright law and to the preservation of the rights of copyright owners, as well as the rights of users of copyrighted materials.

Faculty at Drexel are using an increasing number of video and multimedia materials in their online and face-to-face courses. In order to support and facilitate the use of these materials by faculty and students, Drexel University Libraries can provide digitized videos and DVDs through the online reserves service. Faculty who are assigning video content in a course may request that the library make this content available on the University’s rich media server, so that enrolled students -- either on campus or at a distance -- may view and review the required materials at any time during the term. This content is only available to enrolled students and is password protected. Students may access this content through the libraries’ course reserve system or, preferably, through the appropriate course management software.

Only materials owned by the library may be provided via the online reserves service. If the library does not own a particular video or DVD, we will attempt to acquire the title, within the limits of our budget and our collection development policies. If the material is the faculty member’s own product and the faculty member holds the copyright, the library will accept a gift copy for the collection.

Since the digitizing process takes considerable time, we ask that faculty make their requests as early as possible, using the Online Reserves Service form.

Drexel University Libraries provide this service in accordance with U.S. Copyright Law. The libraries consider each request on a case-by-case basis and look to the four factors of the Fair Use provisions for guidance. Some requests may not meet the definition of fair use; in those cases, the library can assist faculty members as they seek to obtain the required permissions and/or licenses.

 

Restrictions

Number of Copies per Item

Please do not submit more than one copy per 12 students in your class, up to a maximum of three copies total. This will generally meet the needs of the students (even in large classes), and, for photocopied materials, meets "fair use" copyright guidelines. Indicate exceptional circumstances in the "comments" section of the reserve form.

Number of Items per Course

Please submit no more than 40 print titles per course; no more than 30 electronic titles.

Materials must be renewed.

Materials placed on reserve for a semester will remain on reserve for one term only, unless renewed. Materials on "permanent" reserve must be renewed once per year, although many of these may be retained on reserve at the discretion of the library staff overseeing the reserves collection. [Note: See Electronic Reserve Policy for restrictions regarding electronic reserves.]

Please renew materials before the term break to avoid the gap in availability that may occur if items are removed from reserve and must be reprocessed.

 

To order a title the library does not own:

Plan ahead! Order titles as far in advance as possible, to ensure adequate time for ordering, delivery and processing.  Please include as complete a bibliographic reference as possible.

 

Questions? Contact Us:

For additional information or questions regarding electronic reserves, call the Hagerty Reserve Room at 215.895.6786 or the Hahnemann Library Access Services Librarian at 215.762.7631, or e-mail reserve@drexel.edu .

Copyright notice for Course Reserves

Pursuant to the federal Copyright Act (Title 17 of the United States Code), it is preemptively unlawful to reproduce, distribute, or publicly display any copyrighted work (or any substantial portion thereof) without the permission of the copyright owner. The statute, however, recognizes a fair use defense that has the effect of excusing an act of copyright infringement. It is the intention of the Library to act within the parameters of the fair use defense in allowing limited posting of copyrighted materials in Electronic Course Reserve areas such as this one. It is the intention of the Library, moreover, that such materials be made available solely for the purposes of private study, scholarship, and research, and that any further reproduction of such materials by students, by printing or downloading, be limited to such purposes. Any further reproduction of copyrighted materials made from this computer system may be in violation of copyright laws and is prohibited.