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Putting Material on Reserve


Overview and Guidelines

The reserve system supports instruction by providing access to materials needed by students for current courses. Please follow these guidelines:

  • All reserves requests must be placed via Blackboard Learn.
  •  Please place requests at least two weeks in advance of the time that the material is needed for your course.
  • Please place purchase requests at least four weeks in advance of the time that the material is needed for your course.
  •  Drexel Libraries Reserves staff cannot guarantee purchase of all requested items
  • When submitting scanned copies of book chapters and articles, make sure to provide proof of ownership (i.e. scanned Title and copyright page).
  • Supply scanned copies of requested book chapters and articles that Drexel Libraries does not own if possible.
  • Fulfillment time may be delayed during times of peak activity (i.e. beginning of term). Plan accordingly.
  •  Each reserves request is good for one term only. Reserves materials are hidden from view at the end of each term: instructors must request for them to be added to future courses via the appropriate Blackboard course shell.

Library Reserves Tutorials

Drexel University Libraries uses a course reserves management tool called Ares that is accessed by instructors via Blackboard Learn. All course reserves requests must be submitted using this tool. The documents linked below give an overview of the course reserves request process:

PDF Tutorials

Submitting a Library Reserves Request in 8 Easy Steps

Requesting Purchase of an Item for the Reserves Collection

Requesting Material for Future Courses

Course Reserves Checklist

Viewing Library Reserves Materials in Blackboard Learn

·         Books

·         Articles

·         Streaming Media

Video Tutorials

Submitting an Article Request

Personal copies of Textbooks

Please provide return contact information for each book. A barcode and small cataloging markings will be placed on the outside of all items. A book pocket and anti-theft tape will be placed inside the book. In spite of our best efforts at prevention, theft and damages sometimes occur. These copies may be heavily used and are subject to wear and tear. Drexel Libraries cannot be responsible for loss or damage of personal copies.

Items lent to the Libraries by professors may be picked up at any time during the term. Due to space restrictions, items that have not circulated for at least one full term will be returned to the instructor via campus mail at the discretion of the Reserves staff.

Electronic Reserve

Please observe the following guidelines when submitting materials to be added to electronic reserves:

The Libraries recommend that instructors consider using licensed electronic resources available from the Libraries’ collection when possible.

Reserves staff are limited to scanning material per the libraries’ Fair Use Policy.

Instructors may supply material in any of the following formats:

  • PDF: A PDF may be attached when submitting the request in Blackboard Learn. A copy of the title and copyright page should be included.
  • Original Text: Professors may supply textbooks for scanning.
  • Photocopy: Instructors may supply a photocopy of the material or the original source for scanning at the Circulation Desk. Copies must be clean 8 1/2 X 11 inches, of high quality, single sided, and contain no holes or staples. A copy of the title and copyright page should be included.
  •  Web based materials: Include the URL with your reserve requests. 

Streaming Media

Please observe the following guidelines when submitting streaming media requests:

  • Drexel University must permanently own a copy of all digitized material, and the material must be held by the Libraries while the streamed version is available. If an instructor is requesting that the Libraries purchase an item, please allow at least 4 weeks processing time.
  • Passwords will be supplied to instructors for each film by reserves staff. This password should only be shared with students enrolled in the course. The film will be made unavailable at the end of the term.
  • The amount streamed should be reasonable and appropriate for the educational purpose, in accordance with fair use. Instructors should take into account the relevance to the teaching objective and the overall amount of material assigned for the course. When placing the request, please include details of the sections of works needed-- timings, chapter numbers, and visual cues all help.
  • The digitization process can take considerable time. Please submit requests at least 2 weeks before needed to allow for processing (please allow for more time if submitting a VHS tape). If this item is a purchase request, please allow 4 weeks.
  • Instructors requesting more than three videos per course must complete and submit a Fair Use Reasoning Form.

Contact Us

If you have any questions about these new processes, please contact your Library Reserves Coordinator:


Laura Chance

Katheine Fischer


Sophie Miles

Thank you for your patience!


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