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Faculty Instructions for Course Reserves

This page contains more in depth information on how to add material to the Libraries' course reserves collection.


  • Request new course reserves content via your BlackBoard Learn Course shell.
  • Allow time for processing of reserves requests. This may be as long as two weeks.
  • Allow four weeks for purchase requests to be processed and fulfilled.
  • Drexel Libraries Reserves staff cannot guarantee purchase of all requested items
  • Make sure to provide proof of ownership (i.e. scanned Title and copyright page) when submitting scanned book chapters.
  • Reserves items do not automatically carry over between course shells. You can transfer material between your course shells (see below for instructions\).
  • The Libraries' Fair Use Policy guides our decisions as to what scanned documents can and cannot be posted as course reserves.
  • The Libraries will only stream DVDs owned by the University. Faculty owned copies of DVDs and other media will not be streamed.

For further recommendations and guidance regarding specific types of Reserves Materials, see:


  • Instructors may request to add their own personal materials to the Libraries' collection in the event that the Libraries do not own a required or suggested text. Please provide return contact information for each book when placing these requests. A barcode and small cataloging markings will be placed on the outside of all items. A book pocket and anti-theft tape will be placed inside the book. In spite of our best efforts at prevention, theft and damages sometimes occur. These copies may be heavily used and are subject to wear and tear. Drexel Libraries cannot be responsible for loss or damage of personal copies.
  • Items lent to the Libraries by instructors may be picked up at any time during the term. Due to space restrictions, items that have not circulated for at least one full year will be returned to the instructor via campus mail at the discretion of the Reserves staff.

    Electronic Reserves: Drexel owned E-Resources

    Instructors may link to any electronic material (books, journal articles, etc) owned by Drexel. All links posted as course reserves are secure and stable.

    Electronic Reserves: Scanned Material

    Drexel University Libraries will scan material from books and journals required for courses that is not owned by the Libraries in electronic format. Please observe the following guidelines when submitting materials to be added to electronic reserves:

    • The Libraries will only scan from sources that are owned by the Libraries or by instructors. Scanned copies of the title and copyright pages from all sources are included with each scan.
    • The Libraries recommend that instructors consider using licensed electronic resources available from the Libraries' collection when possible.
    • Reserves staff are limited to scanning material per the libraries' Fair Use Policy.

    Instructors may supply material for scanning in any of the following formats:

    • PDF: A PDF may be attached when submitting the request in Blackboard Learn. A copy of the title and copyright page should be included.
    • Textbooks: Professors may supply textbooks for scanning.
    • Photocopy: Instructors may supply a photocopy of the material or the original source for scanning at the Circulation Desk. Copies must be clean 8.5 X 11 inches, of high quality, single sided, and contain no holes or staples. A copy of the title and copyright page from the book must be included.

    Copyrighted Text Content from the Internet

    If possible, Drexel Libraries suggest that faculty provide access via stable links to content that Drexel University licenses. Content found on the open web should be reviewed to ensure that it is ok to share. Things to consider in this review are:

    • The content should be made available by the copyright holder or authorized for sharing by the rightsholder.
    • The content should be hosted on a safe and reliable site.
    • The content should be freely available (not behind a paywall).
    • If faculty members choose to digitize their own content, they should make sure that the amount used from each source falls within Fair Use guidelines. Faculty are welcome to make use of the Libraries' Fair Use Policy when making their own Fair Use determinations.

    Faculty members who would like assistance navigating the use of copyrighted content as course readings can contact the Libraries Course Reserves team at

    Streaming Media from DVD

    Please observe the following guidelines when submitting streaming media requests:

    • Drexel University must permanently own a physical copy of all digitized material, and the material must be held by the Libraries while the streamed version is available. If an instructor is requesting that the Libraries purchase an item, please allow at least 4 weeks processing time.
    • The amount streamed should be reasonable and appropriate for the educational purpose, in accordance with fair use. Instructors should take into account the relevance to the teaching objective and the overall amount of material assigned for the course. When placing the request, please include details of the sections of works needed-- timings, chapter numbers, and visual cues all help.
    • The digitization process can take considerable time. Please submit requests at least 2 weeks before needed to allow for processing (please allow for more time if submitting a VHS tape). If this item is a purchase request, please allow 4 weeks.
    • Instructors requesting more than three videos per course may be asked to complete and submit a Fair Use Reasoning Form.

    Streaming Media from the Internet

    Please refer to the following guidelines if you find a streaming video freely available on the internet (ex: on YouTube or Vimeo) that you’d like to link to in your class, consider these things first:

    • Is the content of the streaming video protected by copyright? Some content is in the public domain or are otherwise licensed in such a way that they are freely available to share. ex: Films released in the US prior to 1925 are in the public domain
    • Was the streaming video posted by an authorized party? Not all streaming content available on the web is authorized by the rightsholder. Check to confirm that the person who uploaded the video in question was authorized to do so. ex: Many copyrighted movies have been uploaded to YouTube without the rightsholders permission. The accounts associated with the upload of these films are often anonymous accounts with no relationship to the rightsholder of the film
    • The associated account of any streaming video for copyrighted content you link to should be the rightsholder (ex: the official accounts of the production company or the director). ex: Some rightsholders upload their content to YouTube and Vimeo. A legitimate rightsholders page should look like this ( When in doubt, try to find the contact information of the rightsholder and ask if the version you found is legitimate.
    • Is the streaming video hosted on a safe and reliable platform? Not all websites that host streaming content are safe to visit. Be careful to avoid platforms that may put your students and yourself at risk of exposure to malware and computer viruses.
    • Are you allowed to share the streaming video? Access to streaming content is sometimes restricted by measures such as single-use licenses. Make sure that the terms of use for the video permit you to upload or link to the streaming video in your BBLearn course.

    Related Tutorials

    For step by step instructions on how to perform certain course reserves tasks, see the tutorials below