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Borrowing Privileges

A library employee checks out a book for a patron at the W. W. Hagerty front desk.

The Libraries has a variety of equipment and print and audiovisual materials available to borrow. On-campus users may borrow by visiting by the service desk at any location. Distance Learners may also request that material be mailed to their home address.

See below for more information about borrowing by type of material, renewing, fines and replacements, recalls, requesting, returning, suspension of privileges, and borrowing from other libraries.

Borrowing By Type of Material


  • Loan Period: 28 days, 6 months for faculty if located within W. W. Hagerty Library or off-site storage
  • Renewals: twice online, once for 6 month loan for faculty
  • Limit: 20 items
  • Late Fines: $.25/day or $1.00/day if recalled
  • Subject to recall by another user after 28 days or 1 week if recalled for Course Reserves


  • Loan Period: 14 days
  • Renewals: none
  • Limit: 3 items
  • Late Fine: $1.00 day


  • Loan Period: 3 hours, 5 hours for 24x7 Access laptops
  • Renewals: renew in person at service desk, no renewals for 24x7 Access laptops
  • Limit: 1
  • Late Fine: $5.00 hour
  • More information about borrowing a laptop

Other Equipment

Course Reserves

  • Loan Period: varies (3 hours is standard with some overnight)
  • Renewals: renew in person at service desk as long as item is not on the waiting list
  • Limit: 3
  • Late Fine: $2.00 for first hour, $1.00 for each additional
  • More information about borrowing course reserves

Some items have shorter loan periods for all users- e.g., career services materials.
Furthermore, loan periods may be adjusted for special reasons- e.g., faculty requests for reserve, special programs, graduating seniors.


  • If eligible, items may be renewed online at any time by using your Drexel user ID and password to view your library record
    • Items that have been recalled or requested by another user may not be renewed
    • Items may not be renewed by a patron whose borrowing privileges are blocked
    • Items that have been renewed twice online must be renewed in person at a Drexel Libraries location
    • Items are not eligible for renewal until 72 hours after they are checked out.
  • E-ZBorrow items may be renewed twice. ILLIAD items must be renewed by following the instructions on the yellow band attached to the book.
  • You may also renew by calling the service desk at 888-278-8825 (toll free) or 215-895-2755.

Fines and Replacement

  • Late fines accrue at varying rated depending on material type
  • Users are responsible for the replacement cost of materials that are not returned plus a processing fee
  • Borrowing privileges and off campus access to electronic resources will be suspended for users owing more than $10.00
  • Payments are accepted in the following types: cash or credit card 
  • Replacement fees and charges of more than $10.00 are billed through the comptroller's office at the end of each term
  • Your library record accurately reflects due dates of all borrowed items that may have been recalled or renewed online or by phone or email


  • Materials are subject to recall after they have been in circulation for 28 days
  • Failure to return a recalled item within 5 days of the email recall notice will result fines of $1.00 per day
  • If faculty recall items for reserve use, the loan period may be shortened and the item will be due within 5 days
  • Use EZ Borrow to quickly obtain another copy of a book that is checked out


  • Request items via the Libraries' catalog by clicking the Request This Item button in the item's record
  • Request items in the Reserve collection in person at the Circulation Desk
  • Not all items are requestable. If no Request This Item button appears in the item's catalog record, it is not requestable.
  • You will be notified via email when the items you request become available


Books from the regular collection may be returned at any of the Drexel Libraries location. Patrons are welcome to hand books directly to Circulation Desk staff members or to leave books in the provided Book Drops.

Books from the Reserves collection must be returned directly to Circulation Desk staff members to avoid accruals of fines. Overnight reserves books may be returned to a Book Drop if the Library is closed.

Claims Returned

If you are notified that an item is overdue or subject to billing, but you believe you have returned it, contact Circulation Desk staff immediately. Staff will search for this item. If the item is not found on the shelf, you will be responsible for replacing the item. 

Suspension of Borrowing Privileges

Any of the following can result in temporary suspension of borrowing privileges:

  • A recalled item that was not returned prior to the due date
  • More than $10.00 in fines and replacement fees
  • One or more lost items

Reciprocal Borrowing Agreements

To establish in-person borrowing privileges at either University of Pennsylvania Libraries or any participating PALCI On-Site Borrowing Libraries, you must first obtain a Reciprocal Borrowing Letter from the circulation desk at any Drexel University Libraries location. This letter should be presented, along with your current university ID card, to circulation desk staff at the library from which you would like to borrow materials.

For more information about how to place requests for materials from other, non-reciprocal libraries, please see 'Borrow from other Libraries'.