Records Management Services
The Drexel University Archives provides guidance and resources for Drexel University
departments who want help managing their active and inactive records in accordance with
the University's Records Management Policy. We can also assist you in identifying records of historic
value for transfer to the Archives.
More and more offices at the University are moving to electronic recordkeeping systems to
improve efficiency and save space. The Archives provides resources, guidance, and
manages approvals for those offices looking to transition from paper-based to electronic
Learn more about the process of going paperless...
Creating a Local Records Guide
The Archives provides a template and example for creating a written guide for managing
the records in your department. We can also answer questions about developing a guide in
person or remotely.
Learn more about creating a local records guide...
The Archives provides a set of best practices for destroying records, as well as a
records destruction form that you can use to document your local practices.
Learn more about destroying records...
Records Clean-Up Day Resources
Finding the time to destroy, store, and archive records can be difficult. To help you
complete this on an annual basis, the Archives provides resources on planning and
managing a records clean-up day to help your department clear out physical and virtual
space, comply with University policy, and keep your recordkeeping system efficient
throughout the year.
Learn more about resources for records clean-up day...
The Records Management Archivist can come to your department for one-on-one consultations
or group presentations on both general and specific records management topics.
Topics that might be addressed are email management, student records, financial records,
and file plans. You may also propose your own topic and the Records Management Archivist
will work with you to provide the guidance that you need.
Learn more about records consultations...
Transferring Records to the Archives
If you have records that have historic value we can assist you in preparing them for
transfer to the University Archives. Not sure if your records are historic? Check these
guidelines or ask us! We can visit your office to assess whether the records should be
destroyed or permanently preserved in the Archives.
Learn more about transferring records to the Archives...
Take time to clear your inbox. Check out these tips to take control of your inbox by
setting up email filters in Outlook. The Records Management Archivist can help you to
keep your inbox clean of clutter and identify email that is of historic value. Have
questions, then ask us!
Lean more about email management...