Theses, Dissertations and Projects
NEW Changes as of Spring Quarter 2018 (effective April 7, 2018)
The Libraries, Graduate College and Graduate School of Biomedical Sciences and Professional Studies (GSBSPS) have implemented an electronic-only submission process for graduate theses and dissertations. This new process went into effect April 7, 2018 for the Spring Term 2018, for those graduate students completing their degrees by the June 29, 2018 deadline (or the May 4, 2018 deadline for graduates of the GSBSPS).
As of April 7, 2018, students no longer submit a print archival copy of their graduate thesis or dissertation and the accompanying Thesis Approval Form.
The changes to submission are:
- In addition to the thesis/dissertation, the completed Thesis Approval Form will be submitted electronically by the graduate student to the ProQuest database, by adding the form as the first page of the thesis/dissertation.
- The graduate student submits proof of submission to the Graduate College via a print copy of the ProQuest ETD Admin submission verification notice.(This replaces the Libraries’ signature on the Completion Form that used to be obtained when the graduate student submitted the print archival copy of the thesis/dissertation and Thesis Approval Form to the Libraries.)
- Graduate student advisors who desire a delay in public access to a thesis/dissertation must email their request for an embargo to the University Archivist at firstname.lastname@example.org. Embargos may be requested to hold a thesis or dissertation from public access for a period six months, one year or two years. (This replaces the embargo request section on the Completion Form.)
- The Libraries will ensure the management and preservation of the digital versions of theses and dissertations and the accompanying Approval Forms as the “archival copy” of these University records.
Master's as well as doctoral students are required to submit an electronic copy of their thesis or dissertation using ProQuest ETD Administrator, which will be made available via the ProQuest Dissertations & Theses database as well as iDEA, Drexel's digital repository.
The submission process includes an option to request an embargo, holding a thesis or dissertation from public online access for a period of time (6 months, 1 year or 2 years). An embargo in the ProQuest database must be requested as part of the online submission process. An embargo in iDEA must be requested by the graduate student’s advisor by emailing email@example.com before the dissertation or thesis is submitted.
Submission instructions for graduate theses and dissertations are different from those for master’s and doctoral projects. Please click the link below that best describes your situation:
Frequently Asked Questions
Frequently Asked Questions about submitting theses and dissertations.
Is your question not answered below? Contact us at: firstname.lastname@example.org.
All theses and dissertations
Q: Who checks the format of my thesis/dissertation?
A: Your advisor is responsible for checking both content and formatting of your thesis/dissertation; their signature on the Thesis Approval Form indicates their approval.
Q: Where can I get personal copies printed and bound?
A: The Libraries does not offer printing or binding services for dissertations or theses. You may order bound copies via the following services:
Q: What is ORCID?
A: Open Researcher and Contributor ID (ORCID) is an initiative to disambiguate authors of scholarly works through unique, persistent identifiers. It is optional for you to add your ORCID iD when you submit your dissertation to ProQuest. For more information about ORCID, see http://libguides.library.drexel.edu/orcid.
Q: Why do I need to submit an electronic copy of my thesis or dissertation to iDEA and ProQuest?
A: Drexel wishes to make its research available to the international scholarly community as widely as possible. The Faculty Senate approved this requirement in 2002. The Libraries maintains an open access digital repository, iDEA, where Drexel scholarship, including our dissertations and theses, are made available to the international scholarly community.
Q: I plan to patent my research or go into business with it. How do I delay release of my dissertation via iDEA and ProQuest?
A: As noted above, Drexel wishes to make its research available to the international scholarly community as widely as possible. If there are reasons not to make your research made freely available on the Internet immediately, you may, with your advisor's permission, delay the release of your thesis or dissertation for 6 months, 1 year or 2 years. To do this, graduate student advisors who desire a delay in public access to a thesis/dissertation must email their request for an embargo to the University Archivist at email@example.com.
For additional information, see ProQuest's guide on delayed release [PDF] or contact the University Archivist at firstname.lastname@example.org.
At the end of the embargo period, your thesis or dissertation will become publicly accessible on iDEA unless you request an extension of the embargo by emailing email@example.com. To extend an embargo on the ProQuest database, contact ProQuest at firstname.lastname@example.org.
Q: Can I submit supplemental files in addition to the PDF of my thesis, like data sets, audio interview files, or illustrations?
A: If you’re submitting a thesis or dissertation, please note that there is a difference between what you can submit to ProQuest and what will be transferred from ProQuest to Drexel University’s repository, iDEA. You can submit supplemental files to ProQuest along with the PDF of your thesis, provided that you follow ProQuest’s formatting guidelines. iDEA, however, currently only has the technical capacity to preserve and provide access to PDF files. iDEA’s software will support other formats in the future and these guidelines will be updated to reflect any changes, but for now any supplemental materials you submit will remain publicly accessible only via ProQuest, while the text of your thesis or dissertation will also be accessible in iDEA.
If you are submitting a Master’s or Doctoral Project directly to iDEA (see submission guidelines linked above), note that iDEA only accepts PDF file at this time, although we are working to enhance our ability to preserve and provide access to other file formats. These guidelines will be updated as our technical capabilities progress.
Q: Is my work covered by copyright?
A: You retain copyright of your work regardless of whether or not you register copyright with ProQuest. You may register copyright directly with the Library of Congress. Drexel University does have the right to reproduce and publicly distribute copies of your thesis for limited and noncommercial purposes, per the Drexel University copyright policy. For more information, please see ProQuest's guide to copyright and your dissertation/thesis [PDF].
Q: Can my dissertation be found in Google Books?
A: Graduate works published through ProQuest are indexed and searched by Google, Google Scholar, and Google Books. Searches will retrieve basic metadata for each thesis or dissertation (title, author, abstract, keywords, etc.), and provide links to ProQuest for purchase or access. Searches will also retrieve a preview of the graduate work's full text in Google Books. For more information see Third party discovery and access of your thesis or dissertation. You may opt out of this additional dissemination stream when you submit your dissertation online via ProQuest.
Q: Can I keep my research from showing up in search engines, like Google?
A: While you can tell ProQuest not to make your thesis available to search engines, no such restrictions are permitted in iDEA. Anything submitted to ProQuest will be copied to iDEA, and the thesis as it appears in iDEA will be findable via search engines.
Contacts for Thesis and Dissertation Submission
Phone: 215.895.6845 or 215.895.2766