Thesis and Dissertation Binding

| Thesis & Dissertation Submission | Frequently Asked Questions |

Thesis & Dissertation Submission

Details and location of library contacts for theses and dissertations vary depending on the graduate program. Please click the link below that best describes your situation:

Submitting to W. W. Hagerty Library or Hahnemann Library

  • Hours: Monday-Friday, 8:00 a.m. - 4:45 p.m. [Other times may be arranged by appointment]
  • Bring the items listed in the above link, along with payment, to the service desk for directions.

Additional information:

  • The format of any thesis or dissertation is reviewed by one’s advisor and must follow the standards found in the Thesis Manual.
  • Download this Drexel University logo to use in your thesis or dissertation.
  • The Graduate College has required forms and other useful information.
  • Remember to apply for your degree online via Drexel One at the beginning of the term in which you plan to earn your degree. (The dates and timelines are post by Drexel Central each year.)
  • The Writing Center offers in-person as well as online appointments, workshops, and other helpful resources.
  • Helpful information about copyright is available from the U.S. Copyright Office.
  • To see the answers to other questions you may have, check out our FAQ listed below.

Frequently Asked Questions

| All theses and dissertations | PhD and EdD dissertations only |

Frequently Asked Questions about submitting or binding dissertations and theses.

Is your question not answered below? Contact us at:

All theses and dissertations

Q: Who checks the format of my dissertation/thesis?
A: Your advisor is responsible for checking both content and formatting of your thesis/dissertation; their signature on the Thesis Approval Form indicates their approval.

Q: Why do I need 100% cotton paper for one of my copies?
A: 100% cotton paper is acid-free (archival quality). This copy will be stored in the University Archives for future researchers. Using 100% cotton paper helps to preserve your thesis for others to use. If you choose to have personal copies bound, you can use any kind of paper, though we recommend plain white paper for readability.

Q: Where can I buy 100% cotton paper?
A: Photocopy shops, office supply stores, and campus bookstores carry 100% cotton paper. If you're having a copy shop reproduce your paper, just tell them what you need. On University City campus, the campus bookstore in MacAlister Hall carries 100% cotton paper

Q: Where can I get my thesis/dissertation printed?
A: The Libraries does not provide printing services. You may get your thesis/dissertation printed at The Paper Chase at Chestnut Square, or at any copy shop.

Q: Where can I get personal copies bound?
A: You may order personal copies through the Libraries, or for your convenience, you may order copies directly via If you submitted your electronic copy to ProQuest, you may also order bound copies from ProQuest at the time of submission.

Q: Why are multiple copies required?
A: The 100% cotton paper copy is preserved in our permanent archival collection. An additional copy is required for convenient researcher access: either an electronic copy for our online open access repository (preferred for Masters, required for Ph.D.s), or a second print copy to be added to the library's circulating collection. Your department or advisor may also require a copy for their departmental collection.

Q: When will I receive my bound copies? How will I know they're back?
A: If you request optional personal copies, they will be available for you to pick up 6- 8 weeks after you submit them. We'll email you when they come in; let us know if you will no longer be in the area and we'll make other arrangements to get them to you.

Q: How will the advisor's copy get to my advisor?
A: We will email your advisor or department when that copy arrives from the bindery. We make arrangements directly with advisors.

Q: Can I pay with a credit card?
A: Yes, the Libraries accepts Visa, MasterCard, and Discover at both W. W. Hagerty and Hahnemann Library.

Q: What is ORCID?
A: Open Researcher and Contributor ID (ORCID) is an initiative to disambiguate authors of scholarly works through unique, persistent identifiers. It is optional for you to add your ORCID iD when you submit your dissertation to ProQuest. For more information about ORCID see

Doctoral candidates

Q: Why do I need to submit an electronic copy of my doctoral dissertation to ProQuest and iDEA?
A: Drexel wishes to make its research available to the international scholarly community as widely as possible. The Faculty Senate approved this requirement in 2003 for doctoral students. The Libraries maintains an open access institutional repository, iDEA, where Drexel scholarship, including our dissertations, is made available to the international scholarly community.

Q: I plan to patent my research or go into business with it. How do I delay release of my dissertation via iDEA and ProQuest?
A: As noted above, Drexel wishes to make its research available to the international scholarly community as widely as possible. If there are reasons not to make your research made freely available on the Internet immediately, you may, with your advisor’s permission, delay the release of your thesis or dissertation for one year. To do this, ask your advisor to send an email to the University Archivist.

With your advisor's permission, you may also delay release of your work in ProQuest's database. See ProQuest’s guide on delayed release (PDF) for more information. If you would like to delay release of your dissertation, please contact the University Archivist.

At the end of the embargo period, your thesis or dissertation will become publicly accessible on iDEA unless you request an extension of the embargo by emailing To extend an embargo on the ProQuest database, contact ProQuest at

Q: What kinds of file formats can I link to from the electronic copy of my dissertation (PDF)? Are there any other specifications?

  • Only the following formats will be accepted for linked files: .gif, .jpeg, .png, .tif (for images); .mov, .avi, .mpg (for video); .midi, .snd, .wav (for audio); .html, .doc, and .docx are also acceptable.
  • No compression or password protection should be employed.
  • You may include internal or external hyperlinks.
  • If you are linking to a specific file (as opposed to a website), you must include that file(s) along with your dissertation on your electronic submission.
  • The appearance of your dissertation or thesis online is your responsibility. Be sure to examine the PDF version of your thesis or dissertation and check it for completeness and fidelity to the print version.

Q: Is my work covered by copyright?
A: You retain copyright of your work regardless of whether or not you register copyright with ProQuest. You may register copyright directly with the Library of Congress.  Drexel University does have the right to reproduce and publicly distribute copies of your thesis for limited and noncommercial purposes, per the Drexel University copyright policy. For more information, please see ProQuest's guide to copyright and your dissertation/thesis (PDF).

Q: Can my dissertation be found in Google Books?
A: Graduate works published through ProQuest are indexed and searched by Google, Google Scholar, and Google Books. Searches will retrieve basic metadata for each dissertation or thesis (title, author, abstract, keywords, etc), and provide links to ProQuest for purchase or access. Searches will also retrieve a preview of the graduate work's full text in Google Books. For more information see Third party discovery and access of your dissertation or thesis. You may opt out of this additional dissemination stream when you submit your dissertation online via ProQuest.

Contacts for Thesis and Dissertation Binding

Diane Kinney
Donna Sutherland